Legal Vacancies

Secretary (Team Lead) - Maples and Calder (Jersey) LLP

Employment Type: Full Time
Category: Law Firms
Salary: Competitive salary and benefits package
Company: Maples and Calder (Jersey) LLP
Availability: Immediate

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Secretary (Team Lead) – Jersey

The role will report to the Team Secretary and will be responsible for providing secretarial support to fee earners as well as partners within our Jersey office of the Maples Group - Legal Services.

The Responsibilities

The responsibilities of the role will include, but are not limited to:

  • Document production - creating, editing, amending long documents to include copy typing and re-formatting lengthy documents into Maples house style, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm's policies and style
  • Aderant – preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives
  • Diary management, answering calls, sending outlook invites for meetings and conference calls
  • Marketing - arranging travel and preparing itineraries, presentations, binding presentations for meetings, preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction
  • Photocopying, faxing and scanning of documents and correspondence
  • Arranging the opening of files using Falcon (file opening system)
  • AML - obtaining identification of clients/business documents and arranging closing/archiving of files

Requirements

  • 3-5 years' experience in a similar role preferably in the Legal Sector or Professional Services
  • Document production is a key responsibility and experience in this area is required
  • High degree of competency in the relevant packages: MS Word, Change-Pro, Adobe, Outlook, PowerPoint, Excel, FileSite
  • Strong organisational skills and the ability to prioritise workload
  • Attention to detail/accuracy
  • Strong interpersonal and communication skills
  • Team player

The Offer Package

  • We offer an excellent compensation package for this role which includes; a competitive salary, a discretionary performance based bonus scheme and an excellent benefits package.

How to Apply

For more information or to apply, email Sarah.burns@maples.com

Closing Date 1/7/2022

About Us

The Maples Group is a leading service provider offering clients a comprehensive range of legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg, and is an independent provider of legal services, fiduciary, fund services, regulatory and compliance, and entity formation and management services.  The Maples Group distinguishes itself with a client-focused approach, providing solutions tailored to their specific needs.  Its global network of lawyers and industry professionals are strategically located in the Americas, Europe, Asia and the Middle East to ensure that clients gain immediate access to expert advice and bespoke support, within convenient time zones.

For an explanation of how we handle your personal data submitted for positions with one of our European entities, please refer to our Job Applicant Privacy Notice which is available here - https://www.maplesfs.com/careers/job-applicant-privacy-notice-europe/


Interested..?

For more information or to apply for this job please contact:

Sarah Burns
sarah.burns@maples.com

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